Category Archives: Business travel

Technology and Gadgets that will Transform Your Events in 2018

Technology has quickly become a must for meetings and events regardless of locations. Before, during, and after the event attendees will use the technology they have at hand to improve their experience. Therefore, it’s important to consider what will make their event experience unforgettable.

In that sense, we’ve put together a list of gadgets and tools that will turn any traditional even into an amazing journey.

 

Event apps

They’re oftentimes used as an interactive piece in the whole event process to engage with attendees, provide key event information, list sponsors and participants, and provide practical information like venue maps, content and more. Apps are also a great tool to gather attendee feedback and business contacts. Go through this comprehensive list of tools and apps to start using them today.

 

Telepresence robots

Once found only in Sci-Fi movies, telepresence robots is quickly becoming a thing of the present. They enable hybrid events – where there are participants who are not physically present, but are following the event remotely – and are particularly useful for people who don’t have the time to get to meetings and events on different continents on a regular basis. What’s great about these robots is that they are controlled by a computer and enable the non-physically present participant to drive around at the event and have conversations with other participants during breaks.

 

Go-pro cameras

Frequently used by stuntmen, parachute gliders and sports enthusiasts, go-pro cameras can be a great addition to your next event. They can be mounted on a participant’s head to film the event and live stream it to participants who are not physically present.

 

Drones

Drones can be used at events as they make it possible to follow fast action across a large field. Drones can get much closer to the action than any photographer. For example, the entire American Super Bowl was filmed from the air using a drone. Drones can be combined with footage from traditional video cameras and GoPros to capture highlights from your event.

 

Virtual Reality

VR enables remote attendees to experience the event as if they were there themselves and closer to the action than ever before. Advanced 360-degree cameras enable attendees to see others in the room as if they were right there alongside them. Take for example the demonstration Intel made at CES 2017 when for Intel’s CEO, Brian Krzanich’s keynote, the venue was equipped with over 200 headsets, thus combining the virtual world to a real-world event experience.

The virtual world also provides plenty of opportunities for marketing, co-branding, sponsorship and, by leveraging the possibility to live stream VR content straight to viewers’ social feeds, it’s easier for that branding to reach more people in real-time.

 

3D Printing

It would be a pity not to mention 3D printing when everyone’s talking about it. This technology is prone to becoming more compact and more affordable in the near future. Event attendees can use it to personalised their experience and take with them 3D printed objects to remind them of the wonderful time they’ve had.

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About Congress Bookers

In the world of MICE (Meetings, Incentives, Conferences and Events), Congress Bookers provides a whole range of services needed to organize a group for a medical congress. On our website, you will find a full list of hotel allotments for the most important medical congresses in 2018, regardless of their location. We operate internationally!

  • EASL 2018 – 210 rooms in seven 4-star hotels
  • EAACI 2018 – 615 rooms in fourteen 4-star hotels
  • EHA 2018 – 1200 rooms in thirty 4-star hotels
  • ERS 2018 – 615 rooms in twenty 4-star hotels
  • EURETINA 2018 – 460 rooms in twelve 4-star hotels
  • EASD 2018 – 765 rooms in sixteen 4-star hotels
  • ECTRIMS 2018 – 620 rooms in ten hotels
  • ESMO 2018 – 1092 rooms in twenty-one 4-star hotels.

And many more!

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Let’s Meet at ibtm world Barcelona and Discuss the Biggest Medical Congresses of 2018

This November, between the 28th and the 30th, Barcelona hosts ibtm world, “the leading global event for the meetings, incentives, conferences, events and business travel industry.”

With a 30-year history, the event was initially named EIBTM. It started out in 1988 in Geneva, Switzerland, and it soon became a global exhibition for those in the meetings, incentives, conferences and events industry. In 2000, EIBTM was acquired by Reed Travel Exhibitions, part of the Reed Elsevier Group in 2000 and moved to Barcelona in 2004.

The three day event offers innovative education sessions, as well as a wide range of networking opportunities that trigger future business growth.

 

Event Attendees

Around 15,000 international industry professionals from over 150 countries and 3,000 brands showcasing their products and services.

 

Hosted Buyers

IBTM World pays for the flights and accommodation of selected senior decision makers with top level purchasing responsibility that qualify to benefit from the VIP package. In order to qualify for the latter, they must meet very strict criteria such as annual budget, number of annual events, purchasing power, etc.

A buyer driven matching system enables the Hosted Buyers to schedule appointments with selected exhibitors in advance.

 

Exhibitors

These are the suppliers to the meetings and incentives industry. They come from various sectors including: Airlines & Cruiselines, Attractions, Conference & Meeting Venues, Convention Bureaux, Destination Management Services, Hotels, Incentive Destinations, Travel Management Companies, etc.

 

Trade Visitors

They are decision makers who organise meetings, conferences, events, as well as business travel programs and include Agencies, Associations, Corporations, Professional Conference Organisers, etc.

 

Event Programme

There will be plenty of things to see and do during the three day event. For a more detailed view, you can access the show’s preview here.

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We will also be there to showcase our booking offers for medical congresses in 2018!

Best price, best rooms, best location for medical congresses worldwide!

In the world of MICE (Meetings, Incentives, Conferences and Events), Congress Bookers provides a whole range of services needed to organize a group for a medical congress. On our website, you will find a full list of hotel allotments for the most important medical congresses in 2018, regardless of their location. We operate internationally!

  • EASL 2018 – 210 rooms in seven 4-star hotels
  • EAACI 2018 – 615 rooms in fourteen 4-star hotels
  • EHA 2018 – 1200 rooms in thirty 4-star hotels
  • ERS 2018 – 615 rooms in twenty 4-star hotels
  • EURETINA 2018 – 460 rooms in twelve 4-star hotels
  • EASD 2018 – 765 rooms in sixteen 4-star hotels
  • ECTRIMS 2018 – 620 rooms in ten hotels
  • ESMO 2018 – 1092 rooms in twenty-one 4-star hotels.

And many more!

Business Travel Trends for 2018

The business travel sector is expected to increase by 3.7% per year over the next decade, a new report by the World Travel & Tourism Council (WTTC) and Travelport has revealed.

According to the report, the fastest growth in the business travel sector is expected in emerging markets. For example, in Asia-Pacific, it is expected to increase 6.2%/ year through 2027.

The fastest-growing market is China with 9.5% growth, followed by Myanmar at 8.7%, Rwanda and Gabon at 8.5%, Hong Kong at 8%, Tanzania at 7.9%, Cambodia at 7.4% and India at 7.2%.

The largest business travel markets remain the United States, China, the United Kingdom, Germany and Japan.

In this context, some business travel trends are clearly making their way into 2018.

 

Chatbots for business travel

In the summer of 2017, Texas-based travel technology company Sabre developed an AI-powered chatbot for the travel and tourism industry based on Microsoft’s intelligent and natural language services.

The chatbot leverages Microsoft Bot Framework and Microsoft Cognitive Services, including Language Understanding Intelligent Service (LUIS). Organisations can use the set of tools to add intelligent and conversational features to their applications.

Two Sabre-connected travel agencies will test a white-label version of the product with travellers. They will use the Facebook Messenger chatbot for common service and support requests, such as changing an existing flight reservation.

Many believe that 2018 will be the year when chatbots really take off – from ‘Edward’, the artificially intelligent service available at Edwardian Hotels-owned Radisson Blu locations, that is able to report on hotel amenities, give directions and tips, and even receive guest complaints on the spot to Lufthansa’s “Mildred”, who helps you find the cheapest flight.

KLM’s chatbot lets you know when it’s time to check in, sends you a boarding pass and changes your seat. KLM passengers can also ask for directions to the nearest restaurant, ATM, taxi rank and more by sending an emoji to this Messenger chatbot.

 

Team business travel

Last summer, Uber for Business launched a revamped version of its business travel platform, allowing companies to set specific rules for how employees can use the service.

The self-service approach to travel management allows Uber’s clients to set rules for specific groups of travelers, without a limit to the number of riders that can be placed in one of these groups. The move allows big companies to more easily scale and track their Uber usage.

Thanks to the revamp, managers can create “set it and forget it” rules. For example, they can grant workers rides home from the office after a certain hour, or segment out various advantages to specific types of employees.

In 2016, the IBTM Trends Watch Report predicted 2017 would see a “continuing rally in demand for incentive travel”, with budgets expanding for group incentive trips. In 2016, per-person spending was US$3,165.

The team business travel trend is set to maintain the growth curve in 2018 as well.

 

Rising safety concerns

According to July 2017 research on duty of care from American Express Global Business Travel and ACTE, 37% of travel managers saw a rise in inquiries related to traveler safety even after taking action to address those concerns. The research also found that 36% of respondents have seen an increase in the levels of information on immigration and border crossing being requested or provided in the last six months.

As technology advances and the geopolitical landscape is still dominated by uncertainty, safety concerns are likely to remain a trend throughout 2018.

It’s true that tracking technology and tightened security policies could improve things but unfortunately the utilization of these tools is still rather low, and many programs lack traveler-education and safety-training programs.

 

Remote workers trigger remote-first businesses

We see more and more businesses giving up their big headquarters in favour of being remote-first. This allows people to travel far more than before and this is where the concept of “digital nomad” comes in.

Digital nomads run their business from their laptop from anywhere in the world, following an agile working methodology. In 2018, flexible working is believed to reach a tipping point with more employees working outside of an office than inside one. A report by Lancaster University’s Work Foundation predicted that over 70% of UK organisations will have adopted flexible working by 2020.

 

Travel programs set to grow

As competing for talent becomes a top priority for businesses in 2018, travel programs are set to grow as a key part of businesses’ retention and recruitment strategies. Employers are expected to seek travel programs and use them as benefits for employees and, ultimately, as a way of differentiating themselves from their competitors. The line between traveling for work and leisure will become blurry and coming up with programs that offer a more flexible work–life balance will be a smart move.

 

More localized programs

According to the 2018 Global Meetings Forecast by American Express Meetings & Events, meeting planners will see a significant industry shift towards more localized programs. In this context, global programs will need to be more flexible to meet traveler expectations based on country-specific needs and characteristics.

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Best price, best rooms, best location for medical congresses worldwide!

In the world of MICE (Meetings, Incentives, Conferences and Events), Congress Bookers provides a whole range of services needed to organize a group for a medical congress. On our website, you will find a full list of hotel allotments for the most important medical congresses in 2018, regardless of their location. We operate internationally!

  • EASL 2018 – 210 rooms in seven 4-star hotels
  • EAACI 2018 – 615 rooms in fourteen 4-star hotels
  • EHA 2018 – 1200 rooms in thirty 4-star hotels
  • ERS 2018 – 615 rooms in twenty 4-star hotels
  • EURETINA 2018 – 460 rooms in twelve 4-star hotels
  • EASD 2018 – 765 rooms in sixteen 4-star hotels
  • ECTRIMS 2018 – 620 rooms in ten hotels
  • ESMO 2018 – 1092 rooms in twenty-one 4-star hotels.

And many more!

Let’s Meet at IMEX in Las Vegas and Discuss the Most Important 2018 Congresses

This October, between the 10th and the 12th, Las Vegas hosts one of the largest meetings industry trade shows, IMEX America, “the pulse of the meetings industry.” The event is meant to set the pace for doing business internationally, featuring the largest Hosted Buyer Program in North America that attracts thousands of buyers and exhibitors from all around the world.

Since the first IMEX America event in Las Vegas in 2011, the event has constantly increased its size and scope, representing an important scene where exhibitors and buyers can access a wide range of business opportunities.

Event Attendees

Buyers spanning various industry segments

Agencies – besides business and conference travel agencies, full-service incentive houses, conference organizers, sales and promotion agencies, as well as marketing, PR and advertising agencies will attend the trade show.

Associations – US-based or international congress, conventions and meeting organizers.

Corporates – these are represented by executives of companies dealing with meetings, conferences and incentive travel programs.

 

Exhibitors showcasing their offers

These include both US-based domestic suppliers as well as international tourist offices and convention bureaus, big hotel companies, different conference and exhibition centers, cruise lines, airlines, event management specialists and many more.

We will also be there to showcase our booking offers for medical congresses in 2018

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Best price, best rooms, best location for medical congresses worldwide!

In the world of MICE (Meetings, Incentives, Conferences and Events), Congress Bookers provides a whole range of services needed to organize a group for a medical congress. On our website, you will find a full list of hotel allotments for the most important medical congresses in 2018, regardless of their location. We operate internationally!

  • EASL 2018 – 210 rooms in seven 4-star hotels
  • EAACI 2018 – 615 rooms in fourteen 4-star hotels
  • EHA 2018 – 1200 rooms in thirty 4-star hotels
  • ERS 2018 – 615 rooms in twenty 4-star hotels
  • EURETINA 2018 – 460 rooms in twelve 4-star hotels
  • EASD 2018 – 765 rooms in sixteen 4-star hotels
  • ECTRIMS 2018 – 620 rooms in ten hotels
  • ESMO 2018 – 1092 rooms in twenty-one 4-star hotels.

And many more!

 

Let’s meet at IMEX America and work on the best offer for your accommodation needs!

Let’s Meet at ESMO, ERS, EASD and EADV Congresses in September

These are last month’s pharma news and developments brought to you by Congress Bookers, a reliable accommodation partner for lead pharma companies worldwide.

We’ve finished drafting the agenda for the last 4 months of 2017. Time flies, doesn’t it? 🙂

 

In September, we will be on-site at the biggest and most well-known medical congresses in Europe: ESMO 2017, the ERS International Congress, EASD 2017 and the 26th EADV Congress. Congress Bookers will be there to showcase its booking offers for medical congresses in 2018 and beyond. If you also happen to be present at any of these congresses, let’s meet!

Now, here’s some information regarding the above mentioned congresses:

ESMO 2017 – 8-12 September | Madrid, Spain

Bringing together cancer researchers and clinicians, the ESMO 2017 Congress is being held in partnership with the European Association for Cancer Research (EACR). ESMO is considered to be “the most influential annual meeting for oncology professionals in Europe.”

You can see the online programme here.

 

ERS International Congress 2017 – 9-13 September | Milan, Italy

The ERS International Congress is considered to be “the largest meeting of respiratory professionals in the world.” Its scientific and educational programme addresses the needs of researchers, clinicians, general practitioners and health professionals worldwide.

You can see the online programme here.

 

EASD 2017 – 11-15 September | Lisbon, Portugal

The European Association for the Study of Diabetes (EASD) is a non-profit, medical scientific association founded in 1965 and headquartered in Duesseldorf, Germany. EASD holds its Annual Meeting in a different European city each year. Over 15,000 delegates from over 130 countries attend the event. The scientific programme includes presentations on the latest results in diabetes research.

You can see the online programme here.

 

The 26th EADV Congress – 13-17 September | Geneva, Switzerland

EADV was founded in 1987 as a non-profit association. Its mission is to advance excellence in clinical care, research, education and training in the fields of Dermatology and Venereology.

Every year, EADV organizes one main congress in one of the European capital cities and one spring meeting.

You can see the online programme of its 26th Congress here.

See you there!
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Congress Bookers provides a whole range of services needed to organize a group for a medical congress. On our website, you will find a full list of hotel allotments for the most important medical congresses in 2017 and 2018, regardless of their location. The biggest congresses next year are:

  • EASL 2018 – 210 rooms in seven 4-star hotels
  • EAACI 2018 – 615 rooms in fourteen 4-star hotels
  • EHA 2018 – 1200 rooms in thirty 4-star hotels
  • ERS 2018 – 615 rooms in twenty 4-star hotels
  • EURETINA 2018 – 460 rooms in twelve 4-star hotels
  • EASD 2018 – 765 rooms in sixteen 4-star hotels
  • ECTRIMS 2018 – 620 rooms in ten hotels
  • ESMO 2018 – 1092 rooms in twenty-one 4-star hotels.

Business Travel News & Reports You Might Have Missed this Summer

These are last month’s pharma news and developments brought to you by Congress Bookers, a reliable accommodation partner for lead pharma companies worldwide.

We couldn’t let summer go without making sure that you haven’t missed the important news. Therefore, the purpose of this article is to help you prepare for fall and the last 4 months of 2017. Enjoy the read!

 

The business travel sector to increase over the next decade

associations-world-travel-and-tourism-council-840x480

The business travel sector is expected to increase by 3.7% per year over the next decade, a new report by the World Travel & Tourism Council (WTTC) and Travelport has revealed.

According to the report, the fastest growth in the business travel sector is expected in emerging markets. For example, in Asia-Pacific, it is expected to increase 6.2%/ year through 2027.

The fastest-growing market is China with 9.5% growth, followed by Myanmar at 8.7%, Rwanda and Gabon at 8.5%, Hong Kong at 8%, Tanzania at 7.9%, Cambodia at 7.4% and India at 7.2%.

The largest business travel markets remain the United States, China, the United Kingdom, Germany and Japan.

 

Global air traffic grew 7.9% for the first six months of 2017

Iata-logo

The International Air Transport Association released its annual review report. According to the report, global air travel demand increased 7.8% year over year in June and rose across all global regions. Global air capacity increased 6.5%, and load factor increased by 1% to 81.9%.

Global air traffic grew 7.9% for the first six months of 2017, the highest growth rate for that period in 12 years.

 

Uber revamped its business platform

Uber-logo-black

Uber for Business launched a revamped version of its business travel platform, allowing companies to set specific rules for how employees can use the service.

The self-service approach to travel management allows Uber’s clients to set rules for specific groups of travelers, without a limit to the number of riders that can be placed in one of these groups. The move allows big companies to more easily scale and track their Uber usage.

Thanks to the revamp, managers can create “set it and forget it” rules. For example, they can grant workers rides home from the office after a certain hour, or segment out various advantages to specific types of employees.

 

Airfares and hotel rates set to increase in 2018

GBTALogo

The 2018 Global Travel Forecast reveals that travel prices are set to rise in the coming year, reaching nearly 4% increases in some sectors. The fourth annual forecast, by the GBTA Foundation in partnership with Carlson Wagonlit Travel, shows global airfares are expected to rise 3.5% in 2018; hotel prices are expected to be 3.7% higher; and ground transportation such as taxis, trains and buses are expected to rise only 0.6%.

In terms of airfares, the report revealed that Asia Pacific expects to see a 2.8% rise in 2018. Across EMEA, air travel is anticipated to continue growing, with prices rising a whopping 7.1% across Eastern Europe and 5.5 percent in Western Europe. However, Middle East and African countries only expect a 3% increase because of ongoing security threats. Across Latin America and the Caribbean, prices are expected to go up only 0.3% in 2018, while North America will see prices rise by 2.3%.

In terms of hotel prices, across Asia Pacific, they are likely to rise 3.5%. Across EMEA, hotel prices are also likely to rise – 6.6% in Eastern Europe, 6.3% in Western Europe, and 0.6% in the Middle East and Africa. Within Latin America, hotel prices are expected to fall 1.2%, with steep declines in Brazil (down 8.7%) and Argentina (down 2.3%). With international travel projected to grow 4% in 2017 and 2018, U.S. hotel growth is expected to be concentrated primarily along with the West Coast and in Washington D.C.

In terms of ground transportation, the latter remains very competitive in EMEA. Prices are expected to remain mostly flat in Europe, and up a meager 1% across the Middle East and Africa. Furthermore, the report has revealed that prices are expected to rise slightly (1.0%) across Latin America, while Canada is expected to see a healthy 4.6 percent increase in 2018.

 

Sabre developed chatbot for travel agencies

sabre

Texas-based travel technology company Sabre developed an AI-powered chatbot for the travel and tourism industry based on Microsoft’s intelligent and natural language services.

The chatbot leverages Microsoft Bot Framework and Microsoft Cognitive Services, including Language Understanding Intelligent Service (LUIS). Organisations can use the set of tools to add intelligent and conversational features to their applications.

Two Sabre-connected travel agencies will test a white-label version of the product with travellers. They will use the Facebook Messenger chatbot for common service and support requests, such as changing an existing flight reservation.

 

Virgin Atlantic to form joint venture with Air France-KLM

Virgin-Atlantic-Joint-Venture

Virgin Atlantic is set to form an extended joint venture with Air France-KLM, thus expanding its transatlantic partnership with Delta.

Under the deal, Air France-KLM will buy a 31% stake in Virgin Atlantic from the Virgin Group for £220 million. Virgin Atlantic will continue to operate independently as a UK airline under the Virgin brand.

Virgin Atlantic already operates a transatlantic joint venture with Delta, which owns 49% of the UK airline.

The expanded joint venture, which will also include Alitalia, would offer 300 daily flights across the Atlantic and establish a partnership “with a duration of at least 15 years”.

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Congress Bookers provides a whole range of services needed to organize a group for a medical congress. On our website, you will find a full list of hotel allotments for the most important medical congresses in 2017 and 2018, regardless of their location. The biggest congresses next year are:

ESMO 2018 – 1092 rooms in twenty-one 4-star hotels.

5 Successful Tips to Promote Your Conference

This article is brought to you by Congress Bookers, a reliable accommodation partner for lead pharma companies worldwide.

If you wanted to promote a conference or an event 15-20 years ago, you would rely heavily on TV, radio, newspapers, magazines and word-of-mouth. Offline media ruled and actually worked…until online media took over.

If you want to promote an event today, you’ll need to be your your audience is and that’s mostly online. Everyone owns a smartphone and is at least on one social media platform. The good part is that you can reach out to a larger number of potential attendees. The bad part is that another 100 conference organizers are trying to get to them first.

We’ve put together this blog post to help you with promoting your conference by analysing 5 ways in which you can reach your target audience. All of them combined should result in higher attendance rates.

 

Start early

Start planning and promoting your conference as soon as you have set the date. You will add details (like avenue, speakers, topics, etc) as time goes by and things begin to settle. The truth is that attendees need time to prepare for a conference. An early promotion gives them more exposure to the event and more time. Also, you can include early bird tickets to boost early registrations that usually work pretty well.

 

Use Social Media

As mentioned in the introduction, you’ll need to be where your potential audience is and social media is one of those places. Through social media platforms, you can communicate with people who would be interested in your conference.

On Facebook, you can create an event and then promote it. This will help the conference gain a lot of traction among those interested to attend. You can also partner with relevant influencers and ask them to share your event or/ and write a few lines about it for their friends and followers.

Create a conference registration page that’s easy to read and to navigate so that when people get on the page they immediately understand the actions they need to take to register – make sure you include a minimum number of registration steps if you don’t want visitors to get tangled and leave the page.

Use hashtags on Twitter and Instagram. On Twitter, hashtags not only help promote your conference but they help attendees network and share with each other even after the conference is over. Good conference hashtags are short and include the conference year.

Don’t shy away from paid social media. This is a very effective way to target people in your industry. Use targeted ads to promote to your industry with links directly to the registration page.

 

Blog about it

Every time you have something new, blog about it and share the news on social media. Also, ask speakers to write a post about their sessions and give a sneak preview of what they’ll be discussing. This way they get more attendees interested in their session, and you get free content to drive ticket sales.

 

Use good old email newsletters

Many see email campaigns as going out of fashion but the truth is they still work pretty well. Some great tools that can help you with this are: Campaign Monitor, MailChimp and Active Campaign. Each lets you send to an uploaded list of recipients, track the open rates and manage subscribing and unsubscribing.

Potential and registered attendees need to learn new fresh information about your event. Emails for early bird closing, new speaker announcements or activities in the event location keep them engaged.

 

Don’t forget about post-conference activities

The truth is that, when you have a recurring event, it’s never over. You have to undertake promo activities prior to the event but also to let fans, speakers, attendees know how great everything went. Post-event interviews, videos, pictures, “thank you for attending” emails work really well.

It’s really important to go out there and show the whole world how amazing everything was so that those who have missed it, come next year and those who came, feel proud that they did.

Last but not least, put yourself in your audience’s shoes. Write what you’d like to know if you were thinking of attending a certain conference, never be a stranger, always be there.

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Congress Bookers provides a whole range of services needed to organize a group for a medical congress. On our website, you will find a full list of hotel allotments for the most important medical congresses in 2017 and 2018, regardless of their location. The biggest congresses next year are:

  • EASL 2018 – 210 rooms in seven 4-star hotels
  • EAACI 2018 – 615 rooms in fourteen 4-star hotels
  • EHA 2018 – 1200 rooms in thirty 4-star hotels
  • ERS 2018 – 615 rooms in twenty 4-star hotels
  • EURETINA 2018 – 460 rooms in twelve 4-star hotels
  • EASD 2018 – 765 rooms in sixteen 4-star hotels
  • ECTRIMS 2018 – 620 rooms in ten hotels
  • ESMO 2018 – 1092 rooms in twenty-one 4-star hotels.